Job Description
Commercial Real Estate Property Management Receptionist / Administrative Assistant t
Location: Westshore Area / W. Kennedy Boulevard
Responsibilities:
• Property management office administration activities including scheduling, tenant relations, purchasing, maintenance coordination, subcontractor bidding, vendor relations, and inspections - full or 3/4 time.
• Assisting our Operations and Maintenance team for Tampa located commercial properties to maximize tenant satisfaction while enhancing the physical appearance and functional / financial capabilities of the properties.
Administration:
• Receptionist to engage with tenants, subcontractors, and service providers.
• Help to maintain and coordinate in house and vendor scheduling.
• Assist with property inspections, contractor interaction, and contract bidding.
• Help to coordinate and schedule tenant maintenance tickets and work orders.
• Verify completion of tasks by work orders, scopes, and bids.
• Manage questions, concerns, and emergencies services.
• Coordinate and implement Disaster and Recovery Protocols for all properties.
• Coordinate after-hours emergency services.
• Assist with leasing activities and broker visit coordination.
• Management Office Reception.
Accounting
• Assist with maintenance ordering and invoicing.
• Review and approve vendor invoices for work completion and pricing accuracy.
Qualifications:
• Previous experience in real estate property management, or other related fields.
• Proficient in Word, Excel, and Outlook.
• General understanding of real estate property management and maintenance processes.
• Excellent written and verbal communication skills.
• Highly Organized.
• Honest, self-starter, and integrity driven.
Hours / Schedule:
• Flexible Full Tie or ¾ time
Education:
• College Degree preferred but not mandatory in exchange for experience.
Commercial Real Estate Management / Development Company with assets throughout the United States servicing private and government tenants.
Commercial Real Estate Management / Development Company with assets throughout the United States servicing private and government tenants.
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