Receptionist Job at Addison Group, Baton Rouge, LA

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  • Addison Group
  • Baton Rouge, LA

Job Description

Position: Receptionist

Location: Baton Rouge, LA

Temp to Hire

Pay: 20-23/hr

We are seeking a highly organized and communicative Receptionist / Operations Support professional to join our team. In this role, you’ll be the front-line point of contact while also supporting our operations and sales teams in ensuring seamless communication, reporting, and shipping logistics.

Key Responsibilities:

  • Serve as the first point of contact for internal and external communications, including email correspondence with vendors and customers.
  • Generate and update expediting reports for projects, ensuring timely submission to customers.
  • Support the sales team with day-to-day operations to help meet team objectives.
  • Coordinate closely with vendors, warehouse staff, material handlers, and logistics teams to track and confirm shipments.
  • Monitor shipping statuses via vessel trackers, email, and carrier contact; communicate updates with customers and internal teams.
  • Track supplier shipments to ensure on-time delivery and flag critical or delayed shipments.
  • Handle discrepancy reports and invoice issues in coordination with accounting.
  • Create and manage change orders to prevent delays in shipment or payments.
  • Maintain and update customer websites with accurate order and delivery statuses.
  • Retrieve and organize packing lists, material test reports (MTRs), and quality assurance documentation for direct shipments.
  • Assist with proofreading orders, spreadsheets, and general office tasks as needed.

Qualifications:

  • Strong communication skills and a proactive approach to customer and vendor relations.
  • Highly organized and detail-oriented with the ability to multitask in a fast-paced environment.
  • Previous experience in a receptionist, operations, logistics, or sales support role preferred.
  • Proficient with Microsoft Office Suite and comfortable using online shipment tracking and vendor portals.
  • A team player with a positive attitude and willingness to support various departments as needed.

Job Tags

Temporary work,

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