JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Provide high level administrative and marketing support to multiple assigned Office real estate professionals, often handling a large amount of details relating to complex real estate transactions. Responsible for prioritizing projects to meet multiple deadlines in a fast-paced, team-oriented environment. PRINCIPAL RESPONSIBILITIES • Assist in preparing and editing documents including Request for Proposals, Letters of Intent, leases, customer and prospect correspondence and reports with direction from brokers and knowledge of company policies, procedures and best practices • Create, design and maintain updates: marketing collateral such as property brochures, email blasts, presentation placemats, banners, market overview books, binders, graphs, maps and client reports • Organize and maintain current, up to date files in both the market drive (N) and a Sharepoint folder set up for each individual asset, including but not limited to, all updated marketing collateral, floor and stacking plans • Responding to client request for updated marketing materials, stacks, floor plans • Assist in the preparation to produce large marketing presentations, often with a short lead-time • Creating and managing sends of eblasts for listings, events, etc. • Responsible for maintaining the company brand standard • Assist with gathering research information and completing market surveys, including gathering building information, maps and pictures, CoStar data, and creating and binding tour books • Updating CoStar every 30 days on all listings associated with your respective brokers • Process deal file paperwork (Dealio); gather and label required documents; obtain necessary approvals • Manage, update and post listings in Marketsphere, Costar • Manage broker events (building, client events, in-house meetings, etc.) • Provide interface for brokers on IT issues, including computer needs, email, voicemail and other related technology and equipment • Prepare and track broker expense reports in PeopleSoft • Provide travel arrangements for the brokers and broker lead • Perform general administrative duties such as answering phones, filing, faxing, processing mail and ordering supplies to further support and leverage the sales process • Participate in regular administrative assistant and business unit meetings and calls WORK ENVIRONMENT This position will sit in our Center City Philadelphia office and may be required, from time to time, to travel to other local offices. QUALIFICATIONS College Degree Preferred but not required Minimum three to five years’ experience supporting multiple people preferably in the commercial real estate industry or other professional services organization Strong organizational, interpersonal and communication skills as well as proofreading and editing abilities Resourceful self-starter; pressure-durable High level of proficiency and working knowledge of Microsoft Power Point, Word, Excel, Outlook, and database software Working knowledge of Adobe Creative Suite InDesign, Photoshop, Illustrator and Acrobat on a PC platform Flexibility to work last minute overtime as needed Location: On-site –Philadelphia, PA If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
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